Quick-Saving Documents

After recently formatting my computer I tried to re-install the visual basic macro that I use to save my documents. This macro automatically saves the file with today’s date in the filename and moves the old file to a backup location.

I came to my website to copy the code off, only to discover that the PDF I had uploaded did not play nice at all when copy+pasting. So here is a word document that will copy+paste much easier: Auto-Save VB code

See the original post for how to install it.

Update on Quick-Saving Documents

In Writing Tools I provided a Microsoft Word macro that I use for quick saving documents, which automatically adds a datestamp to the beginning (or end) of the filename with a single click, and moves the old version to another location.

In the original article, I recommended putting the datestamp at the beginning of the file so that files are sorted nicely in the directory by date.

2015-06-19 Vengeance Will Come.docx

This works fine if the entire story is in a single document. However since then I’ve noticed Word tends to struggle a bit when documents grow too big, so I have split my document into chapters.

So now I have an amended recommendation:

If you are using the auto-archiving feature which automatically moves old versions of the document to an alternate location and you have multiple documents per story, then the datestamp works best when at the end of the filename.

Chapter 1 – Vengeance Will Come 2015-06-19.docx

This way it will be ordered nicely by chapter and as auto-archiving moves files you will still only have the latest version of each chapter in the folder.

Document Organisation

“To love rightly is to love what is orderly and beautiful in an educated and disciplined way.” Plato

It’s fair to say that in the past my document organisation has been a little… lacking. Everything virtually just got shoved into a Writing folder. Some documents had their own folder based on whim or related-file count, some had their own folder based on genre. It was all a bit higgledy-piggledy.

If I am going to be writing copiously, as is my intention, then I really need to organise myself better.

I have done it with a deep folder-structure inside the Writing folder.

  • Level 1 of the folder structure is based on the status of the writing piece: Incomplete, Completed and Published (an aspirational folder!)
  • Level 2 is based on the genre. In each of the 3 folders I have a folder for all of the genres I have (or intend to) write in, based on my summation of genres.
  • Level 3 is based on the length of the writing piece, based on these rough Wikipedia values.
    genre length
  • Finally, the level 4 folder will be the title of the writing piece.